Battelle Memorial Institute Sr. Administrative Assistant in Columbus, Ohio

Battelle is guided by a founding mission. We invest our knowledge, talents and resources, helping our customers achieve their most important goals. We apply scientific rigor and creativity, succeeding where others may fail, and we invest in our communities, making the world better for generations to come. All of us share a common purpose: to solve the greatest challenges of today and tomorrow.

Our 22,000 employees work at the forefront of scientific innovation to tackle critical challenges in security, human health, manufacturing, energy and environmental management. Battelle’s work is grounded in the belief that science, technology and a passion for excellence can make industries more competitive and the world a better place.

We are currently seeking a Sr. Administrative Assistant to support our Strategic Aquisition Services group. This position is located in Columbus, OH .

Job Description

Under minimum supervision and acting on own initiative and direction, provides complex clerical, secretarial and administrative support. Typically supports one or more managers and/or employees in a department or administrative unit, or may support multiple departments. May provide guidance or work leadership to lower level administrative employees.

Major Responsibilities:

  • Independently researches and obtains information for complex reports and special assignments.

  • Analyzes complex problems, determines approach, compiles and analyzes data, and prepares reports/recommendations for action by superior.

  • Contacts company personnel at all organizational levels and outside parties to gather information and prepare reports.

  • May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met.

  • Work is generally of a critical or confidential nature and requires a broad knowledge of departmental and company practices, policies and programs.

  • May monitor department or project budget, keeping management apprised of budgetary status.

  • Makes appointments, travel arrangements, meeting arrangements and coordinates complex activities between departments and outside parties.

  • Answers mail, phone calls and inquiries on own initiative, routing correspondence to the appropriate person if necessary.

  • Composes, prepares, edits and proofreads letters, reports and other correspondence.

  • Orders and maintains supplies and ensures office equipment is functioning.

  • Typically uses software packages for word processing, spreadsheets, databases, graphics and desktop publishing applications. Operates general office equipment such as personal computer, copier, calculator, fax or other office machines.

The Following is Required to be Considered for this Position:

  • A High School Diploma with at least 4-6 years related administrative support experience.

  • Demonstrated strong oral and written communications skills equivalent to those obtained in high school or commensurate experience.

  • Advanced word-processing and other personal computer skills.

  • Extensive working knowledge of departmental and company policies, procedures and practices.

  • Demonstrated self initiative and ability to work independently.

  • Demonstrated ability to multi-task, prioritize and organize work under tight deadlines and changing priorities.

  • Requires a working knowledge of commonly used PC applications such as word processing, spreadsheets and databases.

  • Depending on area of support, may be required to obtain and maintain a government security clearance.

Legal Disclaimer

The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.

BENEFITS

Battelle’s competitive benefits program includes comprehensive medical and dental care, matching 401K, paid time off, flexible spending accounts, disability coverage, and other benefits that help provide financial protection for you and your family.

Battelle provides employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity, marital status, age, genetic information, disability, veteran-status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle.

For more information about our other openings, please visit www.battelle.org/careers